KSB IS HIRING  

Position:  Office Administrator

Reports to: Shari Russell

Status: Full-Time, in-person

Compensation: Competitive salary to commensurate with experience

Who we are: KSB School Law, PC, LLO is a unique law firm.  This is not a large corporate law firm where you got lost in the crowd.  Nor is it a stuffy hierarchical firm where attorneys are the important ones and administrative staff is overlooked and unappreciated.  We are a growing but close-knit team and your work will directly affect client relationships and firm operations.  The variety in this role means you’ll never get bored - one day you’ll be coordinating a client event, the next day you're managing invoices to clients, the next day you’ll be posting video content to our client portal.  If you’re looking for a role where you can make a real difference, where your expertise is trusted and appreciated and where you can grow with a firm that is built on genuine relationships, KSB is the place for you.  

We focus our practice exclusively on representing school districts and education-related entities across Nebraska, South Dakota, Wyoming and Kansas—a focus that gives us significant experience in the unique issues schools face and genuine investment in public education as a whole.  Our mission is to make a meaningful difference for our clients and the students they serve.

At KSB, five values shape how we work, with our clients and with each other.  We are relentlessly Client-Centered, meaning everything we do is designed around what works for clients, even when it’s less convenient for us.  We are Innovative, leveraging technology, embracing new approaches across the practice of law, and serving clients in new and creative ways.  We are Relational, so we take time to know the people we serve and to form deep relationships with the other people within the firm.  We are Committed. Our clients need us and we show up for them whenever that is.  We pride ourselves on responsiveness, and that includes a friendly face and voice in our office and on the phone.  Finally, we are Joyful.  We love what we do.  Clients consistently describe us as “fun” and “entertaining,” but they always know we’ll be there when serious matters arise.  That combination of warmth and dedication is one of the things that makes KSB different.  Check out our candid bios and other information about our practice on our website, ksbschoollaw.com.

About the Role

We're looking for an experienced Office Administrator to take ownership of many of our firm’s day-to-day operations, client experiences, and administrative functions. If you thrive in a fact-paced environment where your organizational skills and attention to detail directly impact firm success; where you're trusted to work independently on diverse projects; and where your contributions are visibly valued, this role offers real opportunity.  This is a full-time, in-person position.  

No two days will look exactly alike — you'll wear many hats and be a go-to resource for attorneys, staff, clients, and vendors alike.  You’ll manage billing and payroll, coordinate high-touch client events, handle technology projects and be a trusted resource for KSB staff and clients.  You won’t be lost in the crowd here; your work matters and the team will rely on you.  

Key Responsibilities

Client & Communications Support

  • Answer phones, directly assist the client if possible, and route calls/messages appropriately 

  • Greet clients and support in-office workshops, including refreshments, lunch, etc.

  • Coordinate golf tournaments and other client events in Nebraska and South Dakota (some travel required)

Administrative, Clerical & Billing Support

  • Support timekeeping, billing, and invoicing processes as needed (experience with legal billing software like Clio preferred but not required)

  • Process documents; photocopy, scan, print, bind and organize documents for exhibit books for legal proceedings 

  • Annual audit response letters

  • Reconcile budget on a monthly basis, including verifying credit card purchases and collecting receipts

  • Track attorney CLE and maintain transcripts annually

Operations & Technology

  • Manage firm blog and distributions lists, design webinar registration pages, manage registrations 

  • Assist with the KSB Client Portal, including adding users, uploading content, performing basic video editing (we will train on iMovie), billing, etc.

  • Collect ongoing negotiations data from school districts

  • Coordinate Zoom meetings and webinars 

  • Handle administrative tasks such as submitting employee pet insurance claims, preparing weekly firm meeting agenda, etc.

Ideal Candidate Profile

  • Collaborative — works well with attorneys, staff, and leadership; while exercising discretion in handling confidential and sensitive information 

  • Detail-oriented — comfortable with precise, compliance-sensitive tasks (billing, exhibits, filings support); extremely responsive to client and staff requests, asking questions when uncertain

  • Client-facing comfort — confident greeting clients and handling phone/in-person interactions professionally

  • Works independently — able to manage a varied task list with minimal day-to-day direction once trained; a proactive, “no task too small” attitude and a genuine willingness to pitch in wherever needed

  • Growth mindset – willingness to learn new technologies and skills; 

Qualifications

What we want most is someone fantastic, a self-starter who wants to grow with our law firm.  We think the following might help you do so: 

  • Great, relevant experience 

  • Associate’s Degree/Bachelor’s degree and/or paralegal credential 

  • Familiarity with Zoom, Google Suite, Squarespace and Clio 

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